AGM 2011
MINUTES OF AGM ON TUESDAY 7th JUNE 2011
EDDERTON COMMUNITY COUNCIL
Edderton Village Hall
Present: Councillors Robin Ashby, Michael Brown, Donald Clarke (Chair), Albert Fraser, George Ross, Graham Ross, Ewen Simpson, Campbell Smith, Alister Sutherland: Jim McGillivray (Highland Councillor) and one resident.
Apologies: Councillors Sharyn Griffin, Cameron Warren
1. Opening remarks
Donald Clarke welcomed everyone to the meeting.
2. Minutes of 2010 AGM 1st June.
They were approved (proposed by Albert Fraser, seconded by Ewen Simpson).
3. Matters arising from the minutes
There were no matters arising from the minutes.
4. Chairman’s Report.
The Chairman started his report by praising the former Chairman, Paul Hoggarth, who had resigned from the Council at the end of June 2010. He stressed Paul’s ability to negotiate with official bodies citing as an example the new waste-water treatment plant. He also praised Paul’s grasp of finance and found it perfectly suitable that Paul had been invited to open the Dounie Hill footpath which he had worked so hard for.
Donald mentioned Sharyn Griffin’s ill health that had temporarily forced her to hand over the Treasurer’s duties. He expressed the Council’s pleasure that Sharyn had recovered so well
that she could once again take the active part in the Council’s business as she had before.
The past winter’s snow and frost had taxed the community’s resources but the consequences could have been worse.
The Council had worked through two major items of business during the year. The planning application for a campsite at Coul Croft had produced strong reactions within the community and had still to be determined. The new Community Council Scheme which officially applied from 1st April 2011 required the Council to adopt a new constitution, standing orders and a code of conduct which had been the subject of much consultation. If implemented in accordance with the final review it would lead to a reduction of the maximum number of elected councillors from 10 to 8.
Donald finished by regretting he had not been able to pay as much attention to his duties as he thought appropriate and hoped someone else would take on the chairmanship after the next election. He thanked the rest of the Council for their support.
5. Treasurer’s Report.
The audited accounts were presented by Robin Ashby who had acted as Treasurer for most of the financial year ending 31st March. They were accepted by acclamation.
6. Appointment of Auditor.
Gray and Butler of Tain were re-adopted as auditors.
7. New Constitution
The Council decided to postpone adopting a new constitution as required by the new Community Council Scheme. It was still critical of certain parts of the document as proposed by Highland Council. It was prepared to revisit the matter depending on the outcome of talks with a number of other displeased local community councils and Highland Council.
8. New Standing Orders
As a consequence of the decision in item 7, the Council decided to postpone adopting new standing order as required by the new Community Council Scheme.
9. New Code of Conduct
As a consequence of the decision in item 7, the Council decided to postpone adopting new standing order as required by the new Community Council Scheme. The Secretary is to distribute a copy of the new proposed code to all Community Councillors.
10. AOCB.
Albert Fraser said that Edderton was lucky to have office-bearers of such a high calibre and proposed a vote of thanks to them.
11 June 2011
Robin Ashby
Approved 8 November 2011